Housing Accommodations

 

Housing accommodations are determined through a collaborative committee process. The Housing Accommodation Review Committee includes representatives from Disability Services, Residential Life, Health and Wellness Center, and occasionally Dining Services. Approved accommodations are then implemented by Residential Life.

Timeline for Processing Requests for Housing Accommodations

Deadlines for the 2022/2023 Academic Year:
  • Current Students: May 13, 2022
  • Newly Enrolled Students: May 13, 2022

Students will receive notification of the Disability Services Office’s decision through their CalArts email, by June 30. This does not include room assignments.

Requests made by the student are not guaranteed as space is limited. All steps in the process must be completed to be considered for housing accommodations. 

Post-Deadline Accommodation Requests

For students who have a need for housing accommodation(s) that arises for the first time after the May 13 deadline has passed, requests will be reviewed on a rolling basis. Disability Services Office and Residence Life will strive to meet late applicants’ needs as soon as reasonably possible, however, priority consideration is given to on-time requests. Students should be aware that they may be placed on a waiting list until the requested reasonable accommodation can be met. The waiting list does not guarantee a housing placement. 

  1. Students must still complete the CalArts Housing Application through Residence in order to be considered for placement in CalArts housing, even if they have already been approved for a housing accommodation.
    • The CalArts Housing Application may not be made available until after the deadline to submit requests for housing accommodations.
    • For important dates and information regarding the Housing Application and Deposit, please refer to Residential Life webpage.
  2. Being approved for a housing accommodation does not guarantee that you will be placed in your first-choice residential hall or with your preferred friends.
    • The Disability Services Office (DSO) only makes determinations regarding functional accommodations in housing. DSO is not involved in the process of assigning a student’s specific room or specific roommates/suitemates. This process is managed by Residential Life and students will be notified of their specific room assignment separately.
  3. Students who submit requests or appeals after the posted deadline may need to be placed on a waiting list for the next available room that meets their accommodation.
  4. All students living in housing must submit their Immunization and COVID-19 Vaccination Information.
    • Immunizations: In an effort to keep our community healthy, all students are required to have immunizations on file with the Student Health Office. For information on immunization requirements, please refer to Health Services webpage.
    • COVID-19: Information regarding COVID-19 Vaccination requirements and COVID-19 health and safety guidelines is located on our CalArts Returns page

For Dietary Accommodations: No, the Disability Services Office does not grant dining accommodations. Dining Services works to support students with special dietary needs, this includes those with medically restricted diets and those with food allergies and intolerances. Dining Services is generally able to meet the needs of students requesting specialized meal plans so all students with special dietary needs are encouraged to work with dining services to make dining on campus enjoyable and safe. For questions or concerns regarding your meal plan and dietary accommodations, connect with our cafe (cafe@calarts.edu) 

For Transportation and Proximity to Academic Buildings: No, all on-campus residential buildings are considered to be within close proximity to academic buildings and other campus facilities. 

For Distraction-Reduced Study Space: No, by nature, residential housing is not a distraction-reduced environment. Students are encouraged to explore the many study spaces throughout campus to find a quiet study location.

 

 

Requesting Housing Accommodations

Requests made by the student are not guaranteed as space is limited. All steps in the process must be completed to be considered for housing accommodations. 

If you are requesting accommodations for the very first time the steps will be slightly different than if you are already registered with Disability Services Office (DSO) for other accommodations.

Click on prompt to expand for instructions

 
Please review all of the information below before starting the housing accommodation request process.

Requests made by the student are not guaranteed as space is limited. All steps in the process outlined below must be completed by the May 13 deadline to be considered for housing accommodations. 

Step 1. Acquire documentation from your doctor or therapist

All requests for housing accommodations must include documentation prepared by a qualified evaluator. At minimum the documentation must substantiate the student’s disabling condition and verify the student’s current need for housing accommodations in order to have equal access to the residential environments. Please review the Disability Documentation Guidelines for Disability Services to learn more about the type of information the Disability Services office will look for in your documentation.

You do not need to have disability documentation at the time of your request. However, If you are waiting for documentation, requests for reasonable housing accommodations with no supporting documentation will be put on hold until documentation is provided. Please proceed to the next step in the process if you are waiting to receive documentation.

All disability documentation should be submitted through Accommodate once it has been obtained. Email is not a secure method to submit documentation.
 

Steps to upload Documentation of Disability: 

  1. Log into Accommodate through SSO.calarts.edu
  2. After signing in, select the Accommodate tile
  3. Select Student
  4. Click on Accommodation
  5. Select Document 
  6. Click on Add New
  7. Select New Accessibility Document and follow the prompts

*Please note that due to Covid-19, we are unable to receive or send physical mail or faxes. Please submit documentation through Accommodate using the steps above. Email is not a secure method.

Step 2. Submit a Housing Application & Housing Deposit

For important dates and information regarding the Housing Application and Deposit, please refer to Residential Life webpage.

Step 3. Submit the Public Accommodation Request Form

Students who are not already registered with DSO should submit the Public Accommodation Request form and upload their documentation of disability with this form. If you do not have access to your documentation at the time that you submit the form, you may also submit documentation through Accommodate.

Step 4. Meet with DSO Staff

It is the student's responsibility to schedule a meeting with us as part of the registration process. Once we receive a student’s complete request and documentation of disability, the student should then schedule a meeting with us through Accommodate. 

At this time, all meetings with students will take place on Zoom. During this meeting we will discuss the request and documentation in more detail and answer any questions about using the requested accommodations. Students should leave this meeting with an understanding of what accommodations will be approved, but a formal decision will be sent via email within a few weeks following the meeting to the student and appropriate Residential Life staff. This does not include room assignments.  

Parents/family are welcome to join in these meetings as valuable partners in supporting their students as long as they have permission from their student. However, please keep in mind that in the college environment students are expected to act as their own primary advocate when it comes to having questions or concerns. Our staff are sensitive to the fact that this may represent a change in roles for many families.

Check out these videos to guide you through setting up an appointment with our office:

Step 5. Submit Immunization and COVID-19 Vaccination Information 

Immunizations: In an effort to keep our community healthy, all students are required to have immunizations on file with the Student Health Office. For information on immunization requirements, please refer to Health Services webpage.

COVID-19: Information regarding COVID-19 Vaccination requirements and COVID-19 health and safety guidelines is located on our CalArts Returns page.

This prompt is for returning DSO students who are renewing a previously approved housing accommodation.
Please review all of the information below before starting the housing accommodation request process.

Requests made by the student are not guaranteed as space is limited. All steps in the process outlined below must be completed by the May 13 deadline to be considered for housing accommodations. 

Step 1. Acquire documentation from your doctor or therapist

All requests for housing accommodations must include documentation prepared by a qualified evaluator. At minimum, the documentation must substantiate the student’s disabling condition and verify the student’s current need for housing accommodations in order to have equal access to the residential environments. Please review the Disability Documentation Guidelines for Disability Services to learn more about the type of information the Disability Services office will look for in your documentation.

**This step is necessary if the accommodation/disability is the same and the documentation we have on file is expired. This may also be the case for ESA accommodations.

Step 2. Submit a Housing Application & Housing Deposit

For important dates and information regarding the Housing Application and Deposit, please refer to Residential Life webpage.

Step 3. Submit a Semester Request

Previous accommodation requests are not retroactive. Students who have requested accommodations of any type in the past must log in to Accommodate and submit their Semester Request in order to renew their current accommodations. Step-by-step directions to complete the supplemental request are below.

  1. Log into Accommodate through SSO.calarts.edu
  2. After signing in, select the Accommodate tile
  3. Select Student
  4. Select the “Accommodation” tab on the menu bar on the left-hand side of the page.
  5. Select the third option “Semester Request” tab on the menu bar on the left-hand side of the page.
  6. Fill out all form fields and click “Submit Application.”

Here are some videos to help guide you:

Step 4. Meet with DSO Staff

It is the student's responsibility to schedule a meeting with us as part of the registration process. Once we have received a student’s semester request, the student must set up a meeting to discuss accommodations for the semester in more detail. Students should leave this meeting with an understanding of what accommodations will be approved, but a formal decision will be sent via email within a few weeks following the meeting to the student and appropriate Residential Life staff. This does not include room assignments.  

Check out these videos to guide you through setting up an appointment with our office:

Step 5. Submit Immunization and COVID-19 Vaccination Information 

Immunizations: In an effort to keep our community healthy, all students are required to have immunizations on file with the Student Health Office. For information on immunization requirements, please refer to Health Services webpage.

COVID-19: Information regarding COVID-19 Vaccination requirements and COVID-19 health and safety guidelines is located on our CalArts Returns page.

This prompt is for returning DSO students who are requesting an accommodation that has not been previously approved. 
Please review all of the information below before starting the housing accommodation request process.

Requests made by the student are not guaranteed as space is limited. All steps in the process outlined below must be completed by the May 13 deadline to be considered for housing accommodations. 

Step 1. Acquire documentation from your doctor or therapist

All requests for housing accommodations must include documentation prepared by a qualified evaluator. At minimum the documentation must substantiate the student’s disabling condition and verify the student’s current need for housing accommodations in order to have equal access to the residential environments. Please review the Disability Documentation Guidelines for Disability Services to learn more about the type of information the Disability Services office will look for in your documentation.

You do not need to have disability documentation at the time of your request. However, applications for reasonable housing accommodations with no supporting documentation will be put on hold until documentation is provided.

All disability documentation should be submitted through Accommodate. Email is not a secure method to submit documentation.

Step 2. Submit a Housing Application & Housing Deposit

For important dates and information regarding the Housing Application and Deposit, please refer to Residential Life webpage.

Step 3. Submit the Supplemental Form through Accommodate

Students who have requested accommodations of any type in the past must log in to Accommodate and submit a Supplemental Request Form in order to request a change or addition to their current accommodations. Step-by-step directions to complete the supplemental request are below.

Step-by-step directions to complete the Supplemental Semester Request are as follows.

  1. Log into Accommodate through SSO.calarts.edu
  2. After signing in, select the Accommodate tile
  3. Select Student
  4. Select the “Accommodation” tab on the menu bar on the left-hand side of the page.
  5. From the drop-down options choose the second option “Supplemental”.
  6. Choose “Add New”.
  7. Fill out all form fields and click “Submit”.

Documentation of disability can be uploaded through the Supplemental Request. If you do not have access to your documentation at the time that you submit the form we can also accept documentation through Accommodate. However, if you choose to submit documentation at a later time, please keep in mind that your request will not be considered complete until we receive both your form submission and documentation. 

Steps to upload Documentation of Disability: 

  1. Log into Accommodate through SSO.calarts.edu
  2. After signing in, select the Accommodate tile
  3. Select Student
  4. Click on Accommodation
  5. Select Document 
  6. Click on Add New
  7. Select New Accessibility Document and follow the prompts

*Please note that due to Covid-19, we are unable to receive or send physical mail or faxes. Please submit documentation through Accommodate using the steps above.

Step 4. Meet with DSO Staff

It is the student's responsibility to schedule a meeting with us as part of the registration process. Once we have received a student’s semester request, the student must set up a meeting to discuss accommodations for the semester in more detail. Students should leave this meeting with an understanding of what accommodations will be approved, but a formal decision will be sent via email within a few weeks following the meeting to the student and appropriate Residential Life staff. This does not include room assignments.  

Check out these videos to guide you through setting up an appointment with our office:

Step 5. Submit Immunization and COVID-19 Vaccination Information 

Immunizations: In an effort to keep our community healthy, all students are required to have immunizations on file with the Student Health Office. For information on immunization requirements, please refer to Health Services webpage.

COVID-19: Information regarding COVID-19 Vaccination requirements and COVID-19 health and safety guidelines is located on our CalArts Returns page.

QUESTIONS?

  • Contact us by email (dso@calarts.edu)
  • Location: F201H
  • Summer Office hours: Monday – Thursday: 9 a.m.-5 p.m. Closed on Fridays.

PLEASE NOTE: Disability Services is not open for drop-in or in-person meetings but we will be meeting via Zoom.