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California Institute of the Arts

Tuition-Related Taxes

IRS Form 1098-T

Form 1098-T Tuition Statements

The IRS Form 1098-T (Tuition Statement) is issued for each student enrolled and for whom a reportable transaction is made.

Disclaimer 

The amount reported on the 1098-T may not be the amount you would report on your tax return. We recommend that you seek the advice of a tax professional for tax-related information. It is the responsibility of each taxpayer to determine eligibility for educational tax benefits and how to calculate them. CalArts cannot advise you on how to claim the tax benefits.

When is the form issued? 

Electronic copies will be available to all eligible students by January 31. Hard copies will also be mailed and postmarked by January 31 to all eligible students. 

To view your 1098-T form:
1. Log in to Self-Service (SSO)
2. Select “Tax Information”
3. Select ”1098 Information” from the tabs at the top
4. Download the necessary form

Recommendations

  1. After January 31, review your statements on the CalArts Self Service page and review your 1098-T form.
  2. Seek the advice of a tax professional for tax-related information. CalArts cannot provide tax advice to students. It is up to each taxpayer to determine eligibility for the education credits and how to calculate them.
  3. If you are required to file a Federal Income Tax Return, you should do so before the IRS filing deadline.

Electronic format option: Federal regulation allows those eligible to receive IRS Form 1098-T the option to receive the form in an electronic format instead of through the mail. In order to exercise this option, eligible recipients must provide consent to receive the form in an electronic format.

Beginning in the 2018 tax year, the IRS requires reporting payments received for qualified tuition and related expenses (QTRE). 

Beginning in the 2019 tax year, CalArts reports adjustments to payments made for a prior year in Box 4. This includes reimbursements or refunds of qualified tuition and related expenses made in 2019 that relate to payments received that were reported for any prior year after 2002.

For a payment to be reportable, it must relate to qualified tuition and related expenses billed during the same calendar year.

Form 1098-T frequently asked questions

I took classes in 2023. Why didn’t I receive a 2023 Form 1098-T?

  • Does CalArts have your valid Taxpayer Identification Number (TIN) issued by the U.S. Government (such as SSN or ITIN) on file? 
  • Is your address on file with CalArts correct? 
  • Did you make payments for qualified tuition and related expenses between January 1 and December 31, 2023?
  • Were you billed charges for qualified tuition and related expenses between January 1 and December 31, 2023? Important Note: Registration charges are billed on the date that you register. If you registered for spring 2024 classes in December 2023, those charges were billed in December 2023, and may have been part of the calculations for the 2023 Form 1098-T instead of part of the calculations for the 2024 Form 1098-T.
  • Please see “Special Exceptions” below.

After checking all of the above, if you still believe you had reportable transactions and are due a 2023 Form 1098-T, please email accounting@calarts.edu.

What amount is in each box?

Please review the Form 1098-T and Instructions for Form 1098-T on the IRS website: IRS 1098-T Form and Instructions.

Special Exceptions: I am an international student and did not receive Form 1098-T

If you are a non-resident alien student and do not have U.S. source income (U.S. scholarships, awards, waivers etc.) that is subject to tax, CalArts is not required to issue a Form 1098-T to you unless it is requested. Requests can be made by sending an email to accounting@calarts.edu.

Special Exceptions: I updated my address. How do I get my 1098-T?

If you are eligible and have not received your hard copy at either your prior or updated address by February 14, please send an email to accounting@calarts.edu to request a new copy.

What is CalArts’ Employer Identification Number (EIN)?

CalArts’ Employer Identification Number (EIN), also known as the Filer’s Federal Identification Number, is 95-6102146.

Where do I find electronic copies of my 1098-T forms?

To view your 1098-T form:
1. Log in to Self-Service (SSO)
2. Select “Tax Information”
3. Select ”1098 Information” from the tabs at the top
4. Download the necessary form

How do I see what I was charged and how much I paid?

Please review your statements on the CalArts Self Service page.

How do I resolve an issue with the 1098-T form that was provided to me or one that should have been provided to me?

Please send email to accounting@calarts.edu.

Contact Accounting

Office hours
Spring and fall semesters: Monday–Friday from 9 am–4 pm
Summer: Monday–Thursday from 9 am–12 pm, 1-4pm, Closed Fridays

Email: accounting@calarts.edu
Phone number: 661-253-7847
Room number: F201D

This is the contact for tuition and student billing only, for Accounts Payable please email accountspayable@calarts.edu.