Federal Work-Study and Student Employment

Federal Work-Study

Federal Work-Study is a financial aid award for part-time employment program for students with financial need funded partially by the federal government. There are many opportunities available to students with Federal Work-Study awards to work on campus at CalArts or in community service positions. Students are paid bi-weekly and receive their paychecks directly from the Cashier's Office each pay period.

Community Service Opportunities

CalArts also offers students the opportunity to earn Federal Work Study funds by participating in community-based work, including the Community Arts Partnership (CAP), Side Street Projects, etc. CalArts supports this program and has agreements with several community nonprofit organizations. If you've been awarded Federal Work Study and you're interested in a community service position, please contact the CalArts Financial Aid Office.

Students who do NOT have a Federal Work Study award may also find jobs on-campus. Check out CalArts' job board for all student job postings at CalArts.

Students who have been awarded Federal Work Study may not begin to work until the have completed registration each semester AND:

  • Completed a hiring form, the Student Status Advice (SSA), with the hiring supervisor and submit it to the Human Resources/Payroll Office.
  • If this is your first time working at CalArts, you will be required to complete a W4 and a federal Form I-9, and submit documentation in the Human Resources/Payroll Office. A federal I9 form with a list of acceptable documentation is available for download here.     

Student Employment

Important information regarding this type of employment:
  • Hourly wages are at least the federal minimum wage but may be higher, depending on the position. Minimum wage is $10.50 per hour.
  • Work-study students must complete timesheets on time and accurately for each pay period before they will be paid. Students are paid every other week and paychecks may be picked up at the Cashier's Office.
  • During regular academic semesters, domestic students may work a maximum of 8 hours a day and 25 hours per week.
  • International students may work up to 20 hours a week.
  • During breaks, students may work a maximum of 8 hours a day and up to 40 hours per week.
Job Descriptions and Pay Rates

There are several types of jobs for students at CalArts:

  1. Student - Administrative – Provide general administrative support for a CalArts faculty member, academic or administrative office, or class, including answering phones and email, filing, assistance with communications and mailings, and other duties as assigned.
  2. Student – Non-Technical Support – Serve as drivers, responsible for equipment maintenance or room maintenance.
  3. Student – Technical – Provide technical support that requires technical knowledge for cameras, labs, lighting, installations, and production.
  4. Student – Instruction – Serve as Teaching Assistants, Research Assistants, student tutors, and researchers.
  5. Community Arts Partnership – a variety of positions are available with the Community Arts Partnership, a co-curricular program of CalArts that offers free, after-school and school-based arts programs for youth ages 6-18 in every discipline taught at CalArts. Programs are offered at public schools, community centers and social service agencies, covering a thousand square mile radius across Los Angeles County.

Specific job duties vary depending on the office or department in which the student is employed. Detailed job descriptions are available from each hiring office. Students are encouraged to ask questions about specific duties when they apply for a student employment position.

Level 1 - Requires little or no previous training or experience. Work is performed under close supervision, and tasks and procedures are often or a routine nature requiring little decision-making. Work is frequently reviewed, consequence of error is minimal, and accountability is limited. 

Level 2 - Requires some previous training, experience or knowledge of basic skills. May require some mechanical ability. While work is generally supervised, some independent judgment and initiative may be required. Work is reviewed periodically, errors are correctable and accountability is increasing. Skills are easily acquired. 

Level 3 - Requires previous training or experience, specialized knowledge, skill or ability. May include responsibility for the safety of persons or property. Work involves some supervisory responsibility, and accountability may include work done by others. Scope of operation reaches other work units. Supply of workers with necessary skills, specialized knowledge or experience is limited. 

Level 4 - Consistently requires specialized knowledge, skills or abilities, and/or advanced managerial skills and past experience. Often accountable for work done by others. Scope of operation is across and/or beyond the institution. 

Level 5 - Requires extremely specialized knowledge, skills and abilities. Positions may require graduate students with rare exceptions. Duties often include teaching and/or administration.