TEMPORARY ADMISSIONS COUNSELOR

Details

  • Position Category: Non-Academic
  • Position Title: TEMPORARY ADMISSIONS COUNSELOR
  • School/Department: Admissions
  • Reports To: Director of Admissions
  • Time: Full-Time
  • Appointment: Temporary

Information & Responsibilities

SUMMARY

Reporting to the Director of Admissions, the Temporary Admissions Counselor acts as the primary liaison between CalArts and prospective students and families. In collaboration with the Director & Assistant Directors, Program Directors, Faculty, Deans, and Communications, the Admissions Counselor recruits and guides admitted students through to matriculation, providing support and ongoing communication to prospective students and families throughout the application, review, and admission processes. Externally, the Admissions Counselor represents the Institute generally as well as the Office of Admissions and their designated School via information sessions, office hours, college fairs, high school events, visual and performing arts classes, audition and portfolio events, CalArts-hosted events, and other recruitment activities. Internally, the Admissions Counselor communicates and collaborates with other offices across campus regarding student needs.

It is critical that the Admissions Counselor bring to the position comprehensive knowledge of contemporary art and culture and terminology, both generally and as it relates specifically to the assigned school, and that they cultivate a holistic comprehension of the various schools & mission statements, programs, curricula and artistic vision and how these mesh with CalArts as an Institute.

Requirements

ESSENTIAL JOB FUNCTIONS (including but not limited to)

Student Counseling:
● Advise a diverse domestic and international pool of prospective students on CalArts’ academic programs and campus experience, application, and portfolio and/or audition processes through regular communication with applicants, families, and counselors, including personalized check-ins with candidates throughout the application process
● Provide feedback and recommended resources to prospective students, rejected applicants, and other applicants on their application materials, and assess their fit with CalArts programs
● Provide general counseling and information to prospective students regarding financial aid resources, connecting students with Financial Aid staff for additional support
● Respond to individual student concerns regarding a breadth of unique needs and circumstances requiring a high level of discretion, and connect students to appropriate resources

Recruitment:
● At the direction of the Director, implement the School of Theater recruitment plan
● In accordance with CalArts safety standards and policies, conduct recruitment travel, representing all programs for recruitment, including management of personal travel arrangements and expense reports; as needed, plan travel for faculty or alumnx representatives
● Implement online recruitment with the guidance and support of the Associate Director

● Significant other recruitment duties as assigned by Associate Director(s) of Admissions

Event Participation:
● Represent and discuss all aspects of CalArts at a wide range of local and national recruitment events; conduct regular information sessions on and off-campus, and online, including on- campus tours as needed
● In collaboration with the Director of Admissions, plan and facilitate a range of on and off campus events, including hiring and training student and alumnx event staff, and collaborating with Communications to ensure appropriate media coverage

Review Coordination:
● Assist as needed with scheduling and attending call back auditions, interviews, and portfolio reviews for the School of Theater during the Spring semester.
● Additional audition and portfolio review duties as assigned.

Enrollment Management:
● With the support of the Director, monitor and work with applicant data in the Slate CRM: run and organize reports, track applicant processing, yield, and enrollment management, clean up applicant records and request missing applicant materials

Qualifications

Knowledge, Skills, and Abilities

● Strong interpersonal, leadership and empathetic listening skills
● Ability to interact effectively with a diverse community of internal and external constituencies demonstrating tact, diplomacy, discretion and good judgment.
● Excellent written and oral communication skills.
● Exceptional organizational and time management skills with the ability to manage multiple projects and see projects through to a timely completion.
● Skilled in identifying and resolving problems in a timely manner, gathering and analyzing relevant information.
● Ability to work responsibly, independently and collaboratively in a fast-paced environment
● Ability to participate in recruitment events as needed
● High energy level. Must be able to work long hours and nights and weekends as required to meet the admissions goals of the institute during peak periods

Minimum Qualifications
● Bachelors degree required, preferably in a Theater related field
● Experience as a practicing Theater Artist required
● 1 to 3 years of relevant and progressive experience desired
● Experience with Slate or other CRM preferred
● Experience in MS Office and Google suites preferred

How to Apply

This position is available immediately.  If you are interested, please follow the Interfolio link to apply.

http://apply.interfolio.interfolio.com/96043

Equity & Diversity

California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking.  Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.

Further Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.

TypeNon-Academic
School/DepartmentAdmissions
Reports ToDirector of Admissions
StatusFull-Time
AppointmentTemporary
Requirements

ESSENTIAL JOB FUNCTIONS (including but not limited to)

Student Counseling:
● Advise a diverse domestic and international pool of prospective students on CalArts’ academic programs and campus experience, application, and portfolio and/or audition processes through regular communication with applicants, families, and counselors, including personalized check-ins with candidates throughout the application process
● Provide feedback and recommended resources to prospective students, rejected applicants, and other applicants on their application materials, and assess their fit with CalArts programs
● Provide general counseling and information to prospective students regarding financial aid resources, connecting students with Financial Aid staff for additional support
● Respond to individual student concerns regarding a breadth of unique needs and circumstances requiring a high level of discretion, and connect students to appropriate resources

Recruitment:
● At the direction of the Director, implement the School of Theater recruitment plan
● In accordance with CalArts safety standards and policies, conduct recruitment travel, representing all programs for recruitment, including management of personal travel arrangements and expense reports; as needed, plan travel for faculty or alumnx representatives
● Implement online recruitment with the guidance and support of the Associate Director

● Significant other recruitment duties as assigned by Associate Director(s) of Admissions

Event Participation:
● Represent and discuss all aspects of CalArts at a wide range of local and national recruitment events; conduct regular information sessions on and off-campus, and online, including on- campus tours as needed
● In collaboration with the Director of Admissions, plan and facilitate a range of on and off campus events, including hiring and training student and alumnx event staff, and collaborating with Communications to ensure appropriate media coverage

Review Coordination:
● Assist as needed with scheduling and attending call back auditions, interviews, and portfolio reviews for the School of Theater during the Spring semester.
● Additional audition and portfolio review duties as assigned.

Enrollment Management:
● With the support of the Director, monitor and work with applicant data in the Slate CRM: run and organize reports, track applicant processing, yield, and enrollment management, clean up applicant records and request missing applicant materials

Education and Experience

Knowledge, Skills, and Abilities

● Strong interpersonal, leadership and empathetic listening skills
● Ability to interact effectively with a diverse community of internal and external constituencies demonstrating tact, diplomacy, discretion and good judgment.
● Excellent written and oral communication skills.
● Exceptional organizational and time management skills with the ability to manage multiple projects and see projects through to a timely completion.
● Skilled in identifying and resolving problems in a timely manner, gathering and analyzing relevant information.
● Ability to work responsibly, independently and collaboratively in a fast-paced environment
● Ability to participate in recruitment events as needed
● High energy level. Must be able to work long hours and nights and weekends as required to meet the admissions goals of the institute during peak periods

Minimum Qualifications
● Bachelors degree required, preferably in a Theater related field
● Experience as a practicing Theater Artist required
● 1 to 3 years of relevant and progressive experience desired
● Experience with Slate or other CRM preferred
● Experience in MS Office and Google suites preferred

Instructions

This position is available immediately.  If you are interested, please follow the Interfolio link to apply.

http://apply.interfolio.interfolio.com/96043

Equity and Diversity

California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking.  Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.

Additional Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.