Administrative Coordinator - IDEA Office

Details

Position Category: Non-Academic
Position Title: Administrative Coordinator - IDEA Office
School/Department: Office of the President
Reports To: Institute Diversity Officer Director, IDEA Cooperative
Time: Full-Time
Appointment: Regular
Position Starts: 11/09/2022

Information & Responsibilities

Summary

In service of CalArts’ newly reaffirmed mission, values, and Strategic Framework, the Office of the President seeks to employ an Inclusion, Diversity, Equity, and Access (IDEA) Administrative Coordinator under the Institute Diversity Office and newly launched IDEA Cooperative. The Institute aspires to become a leader that the world looks to when it comes to advancing inclusive artistic practice, artistic study, and anti-racist cultural production, and the work of the IDEA Cooperative is essential to this reality. The ideal candidate will be a motivated self-starter with a demonstrated ability to multitask, in a fast-paced environment on matters requiring discretion and in some cases maintaining privilege. They will possess organizational skills, and the ability to maintain balance while managing multiple and potentially changing priorities.

Requirements

Essential Job Functions:

Reporting to the Director of IDEA Programs and Title VI and Vice President, IDEA, the Coordinator is the central hub for all IDEA work including the planning, developing, implementing, and evaluating of programs and events focused on inclusion, diversity, equity, and access at CalArts. The administrator is responsible for the smooth function of the inclusion, diversity, equity, and access (IDEA) related efforts for the Institute. As a new initiative, the IDEA Cooperative brings together current work happening with and for all constituents of the Institute -- faculty, staff, students, alumni, and trustees -- and expands this work with a focus on rooting out any structural racism and inequity that exists at CalArts. This new position will work closely with all stakeholders doing IDEA work -- including faculty members, staff, external consultants, Institute leadership, and trustees.

The first year of this work will include:

An assessment of structures of systemic bias that relate to all constituents of our community (alumni, students, potential students, staff, faculty, supporters, and trustees);
The development of a specific process to address issues of discrimination that fall under Title VI of the Civil Rights Act;
The launching of new work related to racial equity;
An expansion of, and creation of new work with and for indigenous communities and artists, including Native American Indian Nations;
Launching new strategies and structures to better allow us to identify, highlight, and support the ongoing IDEA work at the Institute (which includes training and building a resource center for the Institute).

The Coordinator will help make all IDEA activity and its effect on CalArts transparent to all, by preparing pro forma budgets and other materials to enable additional financial support through grant funding, philanthropy, and effective, transparent budgeting through the campus budget process. Other coordinating activities include planning, developing and implementing virtual programming; overseeing the IDEA Cooperative budget for the Office of the President and submitting budget reports; developing and executing contracts; coordinating diversity related training initiatives; assisting with the facilitation of a new IDEA Task Force which will meet quarterly and involve students, faculty, staff, alumni, trustees, and external experts; and participating in planning meetings, staff meetings, faculty meetings, shared governance bodies, training and development programs, and professional development activities. The role will also perform other administrative duties related to IDEA work as assigned.

Qualifications

Required Qualifications

A bachelor's degree with two years of experience or equivalent combination of education and experience will be considered;
A Minimum two-years of professional experience in an area focused on diversity, equity, inclusion, and access programs; student development; employee development; or case management is required.
Candidates should possess computer experience including strength with Excel spreadsheets and online virtual meeting systems; assessment experience (ability to formulate assessment instruments that garner usable data, interpret data, draw conclusions and report findings); and experience working with diverse student populations;
Strong oral and written English communication skills;
The ideal candidate may also have degrees or work experience in Law, Psychology, Sociology, History, Ethnic Studies, Indigenous Studies, American Studies, or related fields.

Desired Knowledge, Skills & Abilities:

Command of Spanish reading, writing, or speaking is a plus.
Strong financial and organizational literacy and skills -- including program planning, implementation, and assessment;
Knowledge of and commitment to: the principles of inclusion, diversity, equity, and access; and serving diverse student populations;
The ability to: instruct, train and supervise the work of student employees; establish and maintain cooperative working relationships with faculty, staff, trustees, student organizations, campus departments, and private and public agencies; effectively navigate campus politics; develop and conduct workshops and training programs.
The ability to achieve assigned objectives, within budget and desired time frames; analyze and solve problems, draw valid conclusions, and develop alternate recommendations; work with an ethnically diverse and culturally pluralistic community

How to Apply

This position is available immediately. If you are interested, please follow the link to Interfolio below:

Administrative Coordinator - IDEA Office ID:107341

Salary

$24.52 - $35.58 an hour

Equity & Diversity

California Institute of the Arts shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected under federal, state, or local law.

Further Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.

Type	Non-Academic
School/Department	Office of the President
Reports To	Institute Diversity Officer Director, IDEA Cooperative
Status	Full-Time
Appointment	Regular
Available	11/9/2022
Requirements	Essential Job Functions: Reporting to the Director of IDEA Programs and Title VI and Vice President, IDEA, the Coordinator is the central hub for all IDEA work including the planning, developing, implementing, and evaluating of programs and events focused on inclusion, diversity, equity, and access at CalArts. The administrator is responsible for the smooth function of the inclusion, diversity, equity, and access (IDEA) related efforts for the Institute. As a new initiative, the IDEA Cooperative brings together current work happening with and for all constituents of the Institute -- faculty, staff, students, alumni, and trustees -- and expands this work with a focus on rooting out any structural racism and inequity that exists at CalArts. This new position will work closely with all stakeholders doing IDEA work -- including faculty members, staff, external consultants, Institute leadership, and trustees. The first year of this work will include: An assessment of structures of systemic bias that relate to all constituents of our community (alumni, students, potential students, staff, faculty, supporters, and trustees); The development of a specific process to address issues of discrimination that fall under Title VI of the Civil Rights Act; The launching of new work related to racial equity; An expansion of, and creation of new work with and for indigenous communities and artists, including Native American Indian Nations; Launching new strategies and structures to better allow us to identify, highlight, and support the ongoing IDEA work at the Institute (which includes training and building a resource center for the Institute). The Coordinator will help make all IDEA activity and its effect on CalArts transparent to all, by preparing pro forma budgets and other materials to enable additional financial support through grant funding, philanthropy, and effective, transparent budgeting through the campus budget process. Other coordinating activities include planning, developing and implementing virtual programming; overseeing the IDEA Cooperative budget for the Office of the President and submitting budget reports; developing and executing contracts; coordinating diversity related training initiatives; assisting with the facilitation of a new IDEA Task Force which will meet quarterly and involve students, faculty, staff, alumni, trustees, and external experts; and participating in planning meetings, staff meetings, faculty meetings, shared governance bodies, training and development programs, and professional development activities. The role will also perform other administrative duties related to IDEA work as assigned.
Education and Experience	Required Qualifications A bachelor's degree with two years of experience or equivalent combination of education and experience will be considered; A Minimum two-years of professional experience in an area focused on diversity, equity, inclusion, and access programs; student development; employee development; or case management is required. Candidates should possess computer experience including strength with Excel spreadsheets and online virtual meeting systems; assessment experience (ability to formulate assessment instruments that garner usable data, interpret data, draw conclusions and report findings); and experience working with diverse student populations; Strong oral and written English communication skills; The ideal candidate may also have degrees or work experience in Law, Psychology, Sociology, History, Ethnic Studies, Indigenous Studies, American Studies, or related fields. Desired Knowledge, Skills & Abilities: Command of Spanish reading, writing, or speaking is a plus. Strong financial and organizational literacy and skills -- including program planning, implementation, and assessment; Knowledge of and commitment to: the principles of inclusion, diversity, equity, and access; and serving diverse student populations; The ability to: instruct, train and supervise the work of student employees; establish and maintain cooperative working relationships with faculty, staff, trustees, student organizations, campus departments, and private and public agencies; effectively navigate campus politics; develop and conduct workshops and training programs. The ability to achieve assigned objectives, within budget and desired time frames; analyze and solve problems, draw valid conclusions, and develop alternate recommendations; work with an ethnically diverse and culturally pluralistic community
Instructions	This position is available immediately. If you are interested, please follow the link to Interfolio below: Administrative Coordinator - IDEA Office ID:107341 Salary $24.52 - $35.58 an hour
Equity and Diversity	California Institute of the Arts shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected under federal, state, or local law.
Additional Information	CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.

Work for CalArts