Accounts Payable Clerk

Details

  • Position Category: Non-Academic
  • Position Title: Accounts Payable Clerk
  • School/Department: Accounting
  • Reports To: Sr. Accounting Manager
  • Time: Full-Time
  • Appointment: Regular
  • Position Starts: 05/24/2022

Information & Responsibilities

This full time position (37.5 hours per week) reports to the Sr Accounting Manager. The position will assist the Accounts Payable Specialist and the Sr Accounting Manager with daily activities and account reconciliations.

Requirements

ESSENTIAL JOB FUNCTIONS:

  • Receive, review and process all incoming invoices, check requests, expense reports.
  • Familiarization of applicable tax withholdings to be reported on 1099-Misc, 1042-S, 592-s tax forms.
  • Set up new vendors in the accounting system.
  • Enter all vouchers into the accounts payable accounting system for batching and payment processing.
  • Print, maintain and file documentation including A/P reports, vendor files, backup for checks, new vendor forms, W9 forms, independent contractor agreements, etc.
  • Manage the integrity of information contained in the accounts payable database and files so that information is retrievable for departments, and intact for the annual audit.
  • Analyze vendor files, and help Sr. Accounting Manager prepare monthly, quarterly and annual tax reporting (including but not limited to 1099, 592s, 1042s, sales and use tax) for federal and state.
  • Liaison between Accounting and schools/department finance professionals
  • Familiarization with general ledger account coding and project accounting
  • Assist with other areas of the accounting office, including answering phones, filing and helping with the front office area
  • Assist and backup the Accounts Payable Specialist, including additional coverage when needed.
  • Ad hoc projects assigned by the Sr. Accounting Manager or Controller

SKILLS/ABILITIES:

  • Excellent interpersonal and organizational skills
  • Must be extremely detail-oriented, attention to accuracy & technologically adept
  • Positive and proactive attitude and willingness to learn
  • Experience with accounts payable and related computer systems
  • Knowledge of Colleague and/or Paymerang a plus
  • Proficiency with Microsoft Office Suite
  • Typing speed of at least 45 words per minute
  • Strong ability to work well independently, and as part of a team

 

Qualifications

EDUCATION:

  • Bachelor’s Degree in Business Administration/Accounting preferred or related work experience

EXPERIENCE:

  • 2-3 years’ work experience in accounting preferably in Accounts Payable
  • Knowledge of accounting essential concepts i.e. double entry system

How to Apply

This position is available immediately. If you are interested, please follow the interfolio link to apply:

http://apply.interfolio.com/107453

Equity & Diversity

California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking.  Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.

Further Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.

TypeNon-Academic
School/DepartmentAccounting
Reports ToSr. Accounting Manager
StatusFull-Time
AppointmentRegular
Available5/24/2022
Requirements

ESSENTIAL JOB FUNCTIONS:

  • Receive, review and process all incoming invoices, check requests, expense reports.
  • Familiarization of applicable tax withholdings to be reported on 1099-Misc, 1042-S, 592-s tax forms.
  • Set up new vendors in the accounting system.
  • Enter all vouchers into the accounts payable accounting system for batching and payment processing.
  • Print, maintain and file documentation including A/P reports, vendor files, backup for checks, new vendor forms, W9 forms, independent contractor agreements, etc.
  • Manage the integrity of information contained in the accounts payable database and files so that information is retrievable for departments, and intact for the annual audit.
  • Analyze vendor files, and help Sr. Accounting Manager prepare monthly, quarterly and annual tax reporting (including but not limited to 1099, 592s, 1042s, sales and use tax) for federal and state.
  • Liaison between Accounting and schools/department finance professionals
  • Familiarization with general ledger account coding and project accounting
  • Assist with other areas of the accounting office, including answering phones, filing and helping with the front office area
  • Assist and backup the Accounts Payable Specialist, including additional coverage when needed.
  • Ad hoc projects assigned by the Sr. Accounting Manager or Controller

SKILLS/ABILITIES:

  • Excellent interpersonal and organizational skills
  • Must be extremely detail-oriented, attention to accuracy & technologically adept
  • Positive and proactive attitude and willingness to learn
  • Experience with accounts payable and related computer systems
  • Knowledge of Colleague and/or Paymerang a plus
  • Proficiency with Microsoft Office Suite
  • Typing speed of at least 45 words per minute
  • Strong ability to work well independently, and as part of a team

 

Education and Experience

EDUCATION:

  • Bachelor’s Degree in Business Administration/Accounting preferred or related work experience

EXPERIENCE:

  • 2-3 years’ work experience in accounting preferably in Accounts Payable
  • Knowledge of accounting essential concepts i.e. double entry system
Instructions

This position is available immediately. If you are interested, please follow the interfolio link to apply:

http://apply.interfolio.com/107453

Equity and Diversity

California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking.  Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.

Additional Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.