On-Campus Employment Information
If you are offered a position to work on-campus, you will need to present original documentation to the Office of Human Resources/Payroll that verifies you are authorized to work in the United States. A list of acceptable document(s) can be found on page five (5) of the Employee Eligibility Verification (I-9) form to help you determine what type of documentation to bring with you. The form may be found on the USCIS site or you may contact the Office of Human Resources/Payroll at (661)255-1050 ext. 2626. Please be sure to have these important document(s) in your possession when you arrive on campus. Failure to present these document(s) will delay your ability to begin you on-campus work assignment.
It is a federal requirement that all employees complete Section 1 (Employee Information and Verification) of this form at the time they are hired for employment. Again, you must present original identification document(s) on or before the first day of employment to Human Resources/Payroll Office. This office will review you document(s), make photocopies for their file and complete Section 2 (Employer Review and Verification) of the form. ORIGINAL DOCUMENT(S) ARE REQUIRED. PHOTOCOPIES WILL NOT BE ACCEPTED.
For Payroll Purposes Only
It is important to bring your original Social Security card with you to complete payroll enrollment information. Your original Social Security card is required to ensure year-end W-2 reportings are accurate and your earning are reported accurately for future eligibility to (and amounts paid under) Social Security's retirement, disability and survivors program. If you have lost, misplaced, or do not have access to your original Social Security card, you may request a replacement card before your first day of work by visiting a Social Security Administration Office. The closest Social Security Administration Office to CalArts is located at 23504 Lyons Ave., 3rd Floor, Suite 303, Santa Clarita, CA 91321. They are open Monday through Friday from 9:00am to 4:00pm except on Federal holidays. You will be required to bring original documents that verify your identity in order to request a replacement card. For more information regarding documents, please visit the Social Security Administration website.
If you request a replacement card, you will be given a receipt/number printout verifying your Social Security number. Please bring the original receipt to the Payroll departments in order to be enrolled in the payroll system. When you receive your replacement card, you will need to bring the replacement card to the Payroll department for verification.
International Students must provide a proper passport, visa, and I-20 to the Human Resources/Payroll Office before engaging in on-campus employment. Those who do not have a Social Security number must apply for one when hired. Off-campus employment requires special work authorization and is restricted in the first year of study. Information on obtaining a Social Security number and/or work permit will be provided in the International Student Orientation. For more information, please contact International Student Affairs at firstname.lastname@example.org.