Learn LMS

Campus is closed for Winter Break from December 23 to January 3. Staff will be unavailable for LMS requests and remote teaching support during this time.

Learn is the name of CalArts' learning management system (LMS), which is a platform run by Kannu. With Learn faculty can upload and host content, manage assignments, and communicate with students. 

Recommendations for Winter Session and Spring 2021

We are strongly encouraging all faculty to use Learn in addition to Zoom to ensure a consistent experience for students and reduce confusion. If faculty have already built their course content on another platform (i.e., Google Sites, private Canvas site, etc), we recommend, at minimum, that faculty upload their syllabus to Learn and link to the class from there. You can use Learn in conjunction with other tools, such as Google Drive, for collecting student work.

If you have already built your course content on another platform (i.e., Google Sites, private Canvas site, etc), we recommend, at minimum, that you upload your syllabus to Learn and link to the class from there. You can use Learn in conjunction with other tools, such as Google Drive, for collecting student work.
 


Getting Access to Learn

Visit learn.calarts.edu to log into Learn using your CalArts email credentials.

With some exceptions, most Winter Session and Spring 2021 courses will be imported from the course catalog to Learn so they are ready for faculty by December 2, 2020. Students will be automatically imported into course shells after course sign-up in January (see Student Import Process section below for more information). 

Well before the semester begins, faculty should log in to learn.calarts.edu to confirm that their Winter Session and Spring 2021 courses are on their Draft tab on their My Courses dashboard. These courses will have "(2021WS)” or “(2021SP)” added to the course number. 

IMPORTANT: Unless you have been explicitly told otherwise, please be sure to only use shells with "(2021WS)” or “(2021SP)" in the course number for the upcoming semester. Any other shells should not be used for Winter Session or Spring 2021 as they are likely associated with a previous term.

Video that explains how to access your draft course shells for the upcoming term.

Adding Content and Publishing your course

We recommend that all faculty teaching in a remote or hybrid modality sign up for the training course, Faculty Training for Teaching Online. More information here.

If you have already built your course content on another platform (i.e., Google Sites, private Canvas site, etc), and you're only planning to upload your syllabus to Learn and link to your class from there, the video below provides specific instructions on how to do that.

After you have finished adding content to your Learn shell, and anytime before the first day of term, please be sure to follow the instructions on the Learn Course Launch Checklist to publish your course on Learn.  Your course will only be visible to your students when they are enrolled, you have published it AND the course start date has passed. All courses in the LMS are set to start on the first day of the term, as follows: 

  • Winter Session 2021: January 11, 2020
  • Spring 2021: January 25, 2020
How to upload your syllabus to Learn and link to and external website.

Student Import Process

Additionally, starting in Fall 2020, CalArts will have a process for staff-supported enrollment management in courses so students who enroll in your class will automatically see your course on their My Courses dashboard on Learn. 

In other words, if you used Learn in the past as an instructor and were responsible for uploading, adding and removing students from your course roster on Learn, you will no longer need to do this.

This import process is also why faculty can no longer create course shells on their own and must request them using the Learn LMS Request form OR wait until the Registrar imports a shell into Learn. Staff need to ensure that the data between Self-Service and Learn matches exactly so the import process works. 

When your course shell is ready, it will appear on your Draft tab on your My Courses dashboard on Learn with either "(2021WS)"  or “(2021SP)” added to the end of the course number. It is important that you use the shell marked 2021WS for Winter Session courses and 2021SP for Spring 2021 courses so students will be successfully imported into your course for the semester.

Any additional questions can be forwarded to learnhelp@calarts.edu.

Frequently Asked Questions about Learn


Certain course types were omitted from the import from Self Service to help reduce the possibility for error in the import process. Those course types are: Directed Study, Ensemble, Independent Project, Independent Study, Internship, and Lesson. If a course is designated one of those types and you would still like to use Learn to host content, please submit your request using the Learn LMS Request Form on the Hub (link below).

Faculty should also use the Learn LMS Request Form for any of the following requests: 

  • request a course shell in advance of the scheduled import on December 2 (select “New course shell for a course not currently on Learn”)
  • merging two course shells together (i.e. faculty teaching two sections of the same course but want to have both sections in the same shell for convenience)
  • copying a published course from a previous term
  • requesting a sandbox/test shell for practice purposes

Go to the Hub


Think of each course shell on Learn as a classroom space that is specific to a term and only the students who have enrolled in that course for that term. If you use a course shell that is associated with a previous term, it may contain students who took the course with you then. Additionally, we will not be able to import your new students who have signed up for your course into that shell. Changing the start/end date or the term does not fix this issue; it is important to use the correct shell as it is linked to Self Service so that updates to your course shell will happen automatically.

If you want to have content from a course you taught in a previous term copied into the shell for the upcoming term, please submit a request using the Learn LMS Request Form on the Hub so staff can assist you.
 

Go to the Hub


Staff are happy to assist with this. Please submit a request using the Learn LMS Request Form on the Hub.

Go to the Hub


Yes. To ensure that all students from both sections have access to your course on Learn and any add/drops are managed successfully, you need to ask staff to merge the shells together into one shell on your behalf. Please submit a request using the Learn LMS Request Form on the Hub.

Go to The Hub

Note that the new merged course will have a cross-listed number on Learn (i.e., MPRF-119-01/MPRF-519-01), but it will remain as two separate sections on Self-Service. 

If your course is already cross listed in the catalog, then you will have one shell for that course with a cross listed number, as above.
 


If the instructor of record has changed in a course you are assigned to teach, please email learnhelp@calarts.edu to ask staff to make any adjustments to the teaching staff in that course. 
 


Students will be able to see your course when all of the following conditions are true: they are enrolled in your course (i.e., they are visible in your course under Students > View All in Learn), the course is published, and the course start date has passed. 

As mentioned, we will be automatically importing students from Self Service into Learn so faculty do not need to worry about this. Faculty do need to publish their course so the course, even just the syllabus, is visible to students. 

Instructions for publishing your course are on the Learn Course Launch Checklist.

 


The course start and end dates have already been set to open at 12:00 AM on the first day of term, and close at 11:59 PM one week after the last day of term to account for grading or late submissions. Once the course end date passes, the course is automatically archived, which means it moves to the Archive tab of the My Courses dashboard for both faculty and students. 

By default, the setting for all archived courses is “Keep Open”, which means students can still click on the course from their Archive tab and view all course content. They cannot, however, upload assignments or interact in the forums. If you need to adjust your course’s visibility settings outside of the start and end of term, or how your students can interact with your course when it is archived, please refer to the Learn Course Launch Checklist for instructions on how to adjust the settings within your course.  

Per best practices regarding copyright in online learning, if your course contains copyrighted content, you should select “Close Access”. If you have students in your course that have elected to take an incomplete, you may leave your course open for as long as they need to complete the requirements for your course.

 


As mentioned above, we recommend that all faculty register for the training course, Faculty Training for Teaching Online. This is the most comprehensive resource for learning about Learn, as well as additional resources to help you prepare for the term. If live sessions for this course are no longer available, we can enroll you in an archived version of the course so that you have access to all of the relevant tutorials, readings, and recordings of live sessions. 

There are also limited resources about Learn on the Online Teaching Resource (OTR) Library and Kannu’s Help documentation.