The Institute has developed a procedure to be followed by those responsible for an Institute function to ensure that events and performances are appropriately scheduled to avoid conflicts in space usage, provide publicity (if requested), etc.
The Institute Performance Coordinator assists schools and departments to ensure that the necessary people are notified of an event.
An Event and Performance Checklist must be completed and turned into the Institute Performance Coordinator at least seven (7) days prior to the event.
For events requiring fire department approval (due to use of an open flame, change of seating arrangement, etc.) the Event and Performance Checklist along with a work order and plot plan must be submitted at least fourteen (14) days prior to the event/performance in order to allow sufficient time for the Institute Safety Officer to obtain fire department approval.