The Payment Request form is designed for school/department use in requesting the issuance of checks. Its use is limited to disbursements not normally processed through the usual purchasing procedures or payroll.
The Payment Request form is designed for department/school use when requesting the issuance of payments. Payments are processed weekly, if all supporting documentation is valid. The use of Payment Requests is limited to disbursements not normally processed through a PCard, or Payroll. Types of disbursements allowable on a Payment Request include:
- Expense Reimbursements
- Travel Advances
- Institutional Travel (using Travel Expense Request form)
- Entertainment
- Catering
- Employee and Non-employee Events, and Hospitality
- Prizes and Awards
- Honorariums
- Donations to Other Charitable Organizations (President’s approval required)
- Petty Cash
- Registrations
If you have any questions, please contact the Accounting Office. This is the only form you will need to use. Please fill in all required information and attach any supporting documents before forwarding the completed and approved paperwork to the Accounting Office. If supported documents are to be included with the check, a copy of that supporting document(s) is to be made as backup for the Accounting Office.
Payments are processed weekly on Mondays.
Approved invoices and payment requests will be processed the second Monday following receipt by AP. Please refer to the Accounts Payable Policy on The Hub for required information on Invoices and Payment Requests.