Information & Responsibilities
The CalArts Extended Studies Student Information System (SIS) Specialist is responsible for ensuring the effective utilization of the system used to collect and maintain Extended Studies student records and enrollments. Extended Studies uses Destiny One student information system (SIS). This position continuously assesses the capability and performance of the SIS, identifies and recommends improvements to maximize the use of the system, efficiency of business processes, and best practices in
academic records management. The SIS Specialist reports directly to the Director of Project Development and is part of a student-centric team environment.
ESSENTIAL JOB FUNCTIONS:
Lead support for the SIS functionality including, but not limited to, researching and resolving SIS problems, unexpected results, or process flaws, perform scheduled activities, and recommend solutions or alternate methods to meet requirements;
Analyze business and/or system processes, identifying and recommending improvement to maximize technological capabilities and academic record best practices, including but not limited to, testing of new/updated processes and developing user documentation of new or changed processes, etc.;
Serve as a point of escalation for all SIS issues, administrative aspects, and important processes, including managing user groups, user permissions and notifications, and configuration;
Analyze, design, evaluate, modify, test, and implement system functionality, including upgrades and fixes, in collaboration with other campus stakeholders;
Conduct regular audits of data in the Destiny One SIS; create and implement plans to correct any discrepancies;
Develop and maintain policies and standards for content, data, and configuration management; drive continuous process improvement;
Create training documentation and conduct SIS user training;
Stay current with communications and updated information from system and platform providers;
Coordinate all system updates, including periodic deployment of new SIS releases to the test instance prior to launch in the production instance;
Assist with building new courses and sections in the SIS as needed;
Perform related work as required and other duties as assigned.
- Applicable experience and knowledge of system enhancements, improvements, and testing;
- Requires confidentiality of sensitive personnel information and the exercise of sound judgement with confidential materials;
- Ability to apply policies and principles as they pertain to data integrity, correction and reporting;
- Demonstrated skills in prioritization, problem solving, promoting collaboration, embracing technology, critical thinking, and innovation;
- Computer skills:
- Mac OS, MS Office applications, Google Suite and internet applications;
- An intermediate understanding of Microsoft Excel to manage data sets;
- Experience with HTML scripting/coding preferred;
- Proven ability to remain flexible in the face of change and changing priorities, including having a willingness to learn new systems;
- Self-motivated and directed, with the ability to effectively prioritize and execute tasks with little supervision;
- Strong written and verbal communication skills; ability to present ideas in user-friendly language;
- Demonstrate ability to interact with all levels of the organization within a culturally diverse community;
- Effective interpersonal skills and relationship-building skills;
- Enthusiasm for working in a team environment;
- Must be willing to agree to a background check and TB test.
Bachelor’s Degree preferred.
- At least 2-3 years of combined professional experience working with student information systems, preferably in higher education;
- Experience using Destiny One SIS strongly preferred.
How to Apply
This position is available immediately. If you are interested, please follow this link to apply.
Equity & Diversity
California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking. Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.
CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.