Senior Administrative Assistant

Details

  • Position Category: Non-Academic
  • Position Title: Senior Administrative Assistant
  • School/Department: School of Critical Studies
  • Reports To: Critical Studies
  • Time: Full-Time
  • Appointment: Regular

Information & Responsibilities

 

Summary

Provide administrative support to Dean, Director of Operations, faculty, visiting faculty, and students ensuring the smooth operation of the School of Critical Studies.

This is a full-time, nine month position, working during the academic year only (39 weeks)

ESSENTIAL JOB FUNCTIONS (including but not limited to:)

  • Provide support to the Dean and Director of Operations
    • Provide front of office support and manage communications under general office duties, work orders, fax, phones, emails and mail
    • Under the supervision of the Director of Operations prepare graduate assistant hiring materials
    • Supervise, hire and train student workers responsible for office duties, visiting artists, and writing lab
    • Provide administrative support to program directors, faculty and students
    • Collect and digitally archive documents
    • Monitor, review, and update program social media platforms and websites
    • Maintain software inventory and computer/printer inventory, including providing assistance with software and hardware
    • Order office supplies, software and office equipment under the direction of the Director of Operations.
    • Oversee and maintain technical support for faculty and TA’s
    • To undertake training at key times within administrative and budgetary duties

 

  • Provide support to the Graduate and Undergraduate Student body.
    • Assist the Director of Operations with required course student enrollment.
    • Coordinate Fall and Spring Registration sign up sessions.
    • Responsible for sending out evaluation surveys to students and maintaining and retrieving from the online archive
    • Plans student events for Graduate Programs. 
    • Maintain the Dean's electronic calendar
    • Assists with program faculty searches and candidate visits
    • Perform other administrative support as assigned duties and participate in cross-training with other staff

 

Requirements

SKILLS/ ABILITIES

  • Excellent communication and customer service skills
  • Strong organizational and time management skills
  • Proactive problem solver and not afraid to take initiative
  • Computer skills, including experience using Microsoft Word, Excel, and Google Apps
  • Knowledge and experience in digital archiving, social media platforms and Website updating and management.
  • Speak, write and communicate clearly
  • Multi-task, be detail oriented and work well under pressure and competing deadlines
  • Use tact, diplomacy, discretion and maintain confidentiality regarding all communications and records/files
  • Ability to manage and update various databases with accuracy
  • Compose letters and correspondence for faculty, to other schools, the public and within the Institute

Qualifications

EDUCATION

  • Associate or Bachelor’s degree in Fine Arts, Visual or Performing Arts preferred or equivalent experience

EXPERIENCE

  • 3-5 years relevant experience
  • Type 50-65 wpm
  • Familiarity/interest in the arts and its discursive themes.
  • Highly proficient in Microsoft Word and Excel.
  • Working knowledge of digital archiving, social media platforms, and websites.
  • Experience in higher education setting preferred

How to Apply

For immediate consideration follow the link apply.interfolio.com/88188

Equity & Diversity

California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking.  Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.

Further Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.

TypeNon-Academic
School/DepartmentSchool of Critical Studies
Reports ToCritical Studies
StatusFull-Time
AppointmentRegular
Requirements

SKILLS/ ABILITIES

  • Excellent communication and customer service skills
  • Strong organizational and time management skills
  • Proactive problem solver and not afraid to take initiative
  • Computer skills, including experience using Microsoft Word, Excel, and Google Apps
  • Knowledge and experience in digital archiving, social media platforms and Website updating and management.
  • Speak, write and communicate clearly
  • Multi-task, be detail oriented and work well under pressure and competing deadlines
  • Use tact, diplomacy, discretion and maintain confidentiality regarding all communications and records/files
  • Ability to manage and update various databases with accuracy
  • Compose letters and correspondence for faculty, to other schools, the public and within the Institute
Education and Experience

EDUCATION

  • Associate or Bachelor’s degree in Fine Arts, Visual or Performing Arts preferred or equivalent experience

EXPERIENCE

  • 3-5 years relevant experience
  • Type 50-65 wpm
  • Familiarity/interest in the arts and its discursive themes.
  • Highly proficient in Microsoft Word and Excel.
  • Working knowledge of digital archiving, social media platforms, and websites.
  • Experience in higher education setting preferred
Instructions

For immediate consideration follow the link apply.interfolio.com/88188

Equity and Diversity

California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking.  Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.

Additional Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.