Information & Responsibilities
ESSENTIAL JOB FUNCTIONS:
Provide administrative support to the Vice President of Student Experience.
Serve as the first point-of-contact for the Division of Student Experience Office; manage opening and closing procedures of the office, daily mail pickup, ensures service-desk coverage (phone and email) during open hours, triage and route issue to appropriate resources, make information about resources available to the campus, etc.
Provides assistance in the oversight and reconciliation of the Student Experience Budget.
Support VP, Associate Vice President and Directors with meeting management (including room scheduling, food orders, etc.), taking and delivering messages, as needed.
Coordinate Divisional accounting procedures, including check requests, purchasing card reconciliation, monthly bills, etc. for signatures and approvals
Order supplies and other purchases for the Division.
Maintain confidential and non-confidential office files.
Assist in communicating Student Experience updates and revisions on the public website, campus intranet, and other channels of communication in collaboration with the Director of Operations, VP and Directors.
Assist with events and special projects as needed.
Field questions from students and parents and direct them to the appropriate resource(s) and service(s).
Other duties as assigned.
Excellent written and oral communication skills.
Strong organizational and time management skills.
Computer skills, including experience using Microsoft Word and Excel. Social media skills a plus.
Interactive in a positive, effective manner with students, parents, faculty, and staff.
Multi-task, be detail oriented and work well under pressure and competing deadlines.
Use tact, diplomacy, discretion and maintain confidentiality regarding all communications and records/files.
Comfortable adapting to new and changing technology.
Bachelor’s degree or equivalent experience preferred.
2-3 years relevant experience.
Working knowledge of Microsoft Word and Excel, Google, and Adobe apps.
General working knowledge of accounting procedures, processing and paying invoices.
Experience in higher education setting a plus.
Preferred budget reconciliation and development experience.
How to Apply
To Apply: This position is open until filled, but for full consideration to apply: Follow the interfolio link below.
Equity & Diversity
California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking. Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.
CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.