Human Resources Generalist

Details

  • Position Category: Non-Academic
  • Position Title: Human Resources Generalist
  • School/Department: Human Resources (HR)
  • Reports To: Executive Director of HR
  • Time: Full-Time
  • Appointment: Regular

Information & Responsibilities

SUMMARY

Under the supervision of the Executive Director of HR, the Human Resources Generalist is
responsible for a variety of HR functions with the main emphasis on talent acquisition,
data analytics reporting, new hire orientation, student and staff employment processes,
benefits and HRIS administration.

Requirements

ESSENTIAL JOB FUNCTIONS:

• Oversee talent acquisition process for students and staff inclusive of recruitment,
reporting metrics, and hiring.
• Create HR analytic reports and spreadsheets to track and measure effectiveness of
HR strategic and operational objectives.
• Post open positions on CalArts and on-line employment websites.
• Process new hire background checks when applicable.
• On-board faculty and staff in individual or group setting; collect, information for I-9
verification.
• Manage the new hire orientation program.
• Ensure notification of employment changes to Payroll, other appropriate
departments, and insurance carriers as needed.
• Assist with answering busy telephones for the office and greet faculty, staff, students
and visitors.
• Keep current with legal issues related to employment/recruitment.
• Assist with legal compliance including updates of forms, postings, employee
notification, etc.
• Work in concert with Assistant Director of Human Resources to coordinate benefits
open enrollment and annual benefits fair.
• Assist with administering FMLA/CFRA request for leaves.
• Input and maintain data in Colleague HRIS and generate reports as needed.
• Process employment verifications.
• Complete monthly Department of Labor employment reports.
• Respond to employee requests for assistance.
• Maintain the confidentiality of all personnel related matters
• Perform other duties as assigned.

 

Qualifications

EDUCATION

 Bachelor’s degree in Business, Human Resources Management, Psychology or
relevant field is required. An equivalent combination of education and related
experience will be considered in lieu of degree.
 PHR or SHRM-CP is desired.

SKILLS/ABILITIES:

 Effective organizational and time management skills, as well as flexibility to move
between day-to-day tasks and project-oriented tasks.
 Comfortable with high volume workload and able to manage multiple priorities in a
fast-paced environment.
 Customer focused attitude, with high level of professionalism and discretion.
 Approachable and responsive resource able to connect with employees at all levels.
 Must be self-directed and able to work independently.
 Must have excellent follow-through and strong sense of urgency.
 Strong problem solving and decision making skills.
 Meticulous attention to detail.
 Must have strong computer skills with knowledge of Microsoft Word, Excel and
PowerPoint.
 Knowledge of state and federal employment laws

EXPERIENCE:

 Minimum of 2 years related experience within a range of HR disciplines.
 1 – 2 years of work experience in full-cycle talent acquisition processes is required.
 Experience working with metrics, reports and data systems.
 Proven expertise in Excel, being able to create and consolidate data, pivot tables,
build dashboards and automated templates.
 Experience working with Colleague or other enterprise systems highly desired.
 Experience working in an academic environment desired.

How to Apply

This position is available immediately. If you are interested, please follow the interfolio link to apply:

http://apply.interfolio.com/106586

Equity & Diversity

California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking.  Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.

Further Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.

TypeNon-Academic
School/DepartmentHuman Resources (HR)
Reports ToExecutive Director of HR
StatusFull-Time
AppointmentRegular
Requirements

ESSENTIAL JOB FUNCTIONS:

• Oversee talent acquisition process for students and staff inclusive of recruitment,
reporting metrics, and hiring.
• Create HR analytic reports and spreadsheets to track and measure effectiveness of
HR strategic and operational objectives.
• Post open positions on CalArts and on-line employment websites.
• Process new hire background checks when applicable.
• On-board faculty and staff in individual or group setting; collect, information for I-9
verification.
• Manage the new hire orientation program.
• Ensure notification of employment changes to Payroll, other appropriate
departments, and insurance carriers as needed.
• Assist with answering busy telephones for the office and greet faculty, staff, students
and visitors.
• Keep current with legal issues related to employment/recruitment.
• Assist with legal compliance including updates of forms, postings, employee
notification, etc.
• Work in concert with Assistant Director of Human Resources to coordinate benefits
open enrollment and annual benefits fair.
• Assist with administering FMLA/CFRA request for leaves.
• Input and maintain data in Colleague HRIS and generate reports as needed.
• Process employment verifications.
• Complete monthly Department of Labor employment reports.
• Respond to employee requests for assistance.
• Maintain the confidentiality of all personnel related matters
• Perform other duties as assigned.

 

Education and Experience

EDUCATION

 Bachelor’s degree in Business, Human Resources Management, Psychology or
relevant field is required. An equivalent combination of education and related
experience will be considered in lieu of degree.
 PHR or SHRM-CP is desired.

SKILLS/ABILITIES:

 Effective organizational and time management skills, as well as flexibility to move
between day-to-day tasks and project-oriented tasks.
 Comfortable with high volume workload and able to manage multiple priorities in a
fast-paced environment.
 Customer focused attitude, with high level of professionalism and discretion.
 Approachable and responsive resource able to connect with employees at all levels.
 Must be self-directed and able to work independently.
 Must have excellent follow-through and strong sense of urgency.
 Strong problem solving and decision making skills.
 Meticulous attention to detail.
 Must have strong computer skills with knowledge of Microsoft Word, Excel and
PowerPoint.
 Knowledge of state and federal employment laws

EXPERIENCE:

 Minimum of 2 years related experience within a range of HR disciplines.
 1 – 2 years of work experience in full-cycle talent acquisition processes is required.
 Experience working with metrics, reports and data systems.
 Proven expertise in Excel, being able to create and consolidate data, pivot tables,
build dashboards and automated templates.
 Experience working with Colleague or other enterprise systems highly desired.
 Experience working in an academic environment desired.

Instructions

This position is available immediately. If you are interested, please follow the interfolio link to apply:

http://apply.interfolio.com/106586

Equity and Diversity

California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking.  Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.

Additional Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.