Information & Responsibilities
The Executive Director (ED) of Institutional Effectiveness (IE) provides the founding leadership for and oversight of a new Institutional Effectiveness Office at CalArts. The work of the IE Office will include the areas of Institutional Research (IR), Strategic Planning, Institutional Assessment (measurement), and Central Analytics. Reporting to the
President, the Executive Director will supervise a team of three in the IE office, and help coordinate the Institute's pursuit of its strategic goals, as defined in the 2020 Strategic Framework. The ED will do this by working in a collaborative way both with members with positional administrative responsibility (VPs, Deans, Program Directors, etc.) as well as the Institute’s evolving shared governance (councils and committees).
The IE Office’s work is also to ensure that CalArts exceeds its compliance reporting requirements (directly through the work of the Director of Institutional Research, who is part of the office and reports to the ED of IE) and maintains and improves its operational effectiveness, efficiency, and transparency. The ED and other IE team members will
work in close collaboration with data users and institutional data stewards to establish an enterprise data road map and data management processes that enable information sharing, collaboration, compliance, assessment/measurement, and planning. Key to this will be close work with the Vice Presidents (VP) and deans to promote data-informed decision-making across the Institute, and to help establish a culture that uses both qualitative and quantitative data as a strategic tool. Promoting the trust of and literacy with available data and information will be key to inculcating this culture.
Duties & Responsibilities include:
Institutional Effectiveness Management (Strategic Planning & Leadership Support)
● Ensure that meaningful, appropriate, and accurate data are available to inform planning efforts.
● Create and support a “hub” for the Institute that serves as the central information point regarding planning, agreed upon goals and objectives, unit-level work plans. and other information (from already existing and future systems, surveys, studies, etc.).
● Support the development, assessment, refinement, and implementation of strategic unit-level work plans keyed to the 2020 Strategic Framework’s Goals & Objectives through the effective use of data analytics.
● Ensure that the Institute engages in ongoing, comprehensive, and integrated research-based planning and evaluation processes that incorporate a systematic review of institutional goals and outcomes consistent with CalArts’ mission, including Inclusion, Diversity, Equity, and Access (IDEA), and student success (retention and completion).
● Identify and assess opportunities to enhance the quality and effectiveness of Institute operations through the effective application of data-informed approaches.
● Provide collaborative leadership in identifying metrics and benchmarks to evaluate strategic initiatives and operations.
● Coordinate Institute-wide program assessment and development processes with all the VPs and Deans.
● Plan and direct the development, coordination, and maintenance of an annual Office of Institutional Effectiveness calendar for on-going and ad-hoc institutional research and assessment.
● Support academic program assessment and development processes with the Office of the Provost and Deans
● Collaborate on assessment and improvement of student success (persistence, graduation, etc.) with the Office of the Provost.
● Collaborate with the Vice President for Enrollment on the assessment of matters such as financial aid leveraging strategies, financial aid budget planning and forecasting, enrollment modeling projections, and market assessments of prospective student recruiting efforts.
● Support the Senior Vice President for Finance and Administration in multi-year resource planning.
● Collaborate with the Vice President for Student Experience on assessment of student health & wellness, student activities & leadership, etc.
● Collaborate with the Vice President for Advancement in campaign feasibility, donor pipeline development, and alumni outcomes assessment utilizing data acquisition and analytics strategies.
● Collaborate with the Vice President of Operations & Facilities on monitoring and analyzing resource use, including data-based analysis of space, physical resources, capital facility needs, transportation, etc.
● Manage data acquisition and analytics strategies to help VPs and Provost create multi-year forecasts for strategic work in enrollment, revenue generation, etc.
Data Leadership (Governance, Analysis, Management, & Education)
● Provide collaborative leadership to promote the development of an integrated approach to the acquisition and maintenance of data and to the application of data analytics across all offices and departments.
● Develop and manage university-wide data-governance structures and processes.
● Coordinate Institute-wide survey efforts.
● Direct the institutional research functions for the Institute
● Oversee reporting in support of accrediting bodies, consortia, and state/regional/federal agencies.
● Form and facilitate priority setting for an Institute-wide data collection and analysis plan.
● Articulate and communicate analytical priorities to appropriate constituencies within the Institute.
● Continuously assess and recommend enhancements to the Institute's data architecture, data governance practices, data structures, and relevant technical tools and applications.
● Collaborate with the CalArts Information Technology Office to ensure that appropriate data structures, reporting tools, and analytical tools are readily available for the use of offices and departments across the university.
● Identify and secure access to relevant external data sources to inform the development of Institute wide strategies and initiatives and to assess their effectiveness.
● Regularly review and analyze significant trends, issues, and initiatives within higher education, and assess their applicability to CalArts.
Skills & Qualifications include:
● Master's Degree in Education, Arts, or related relevant field required.
● Eight years of progressively responsible experience related to leadership support, decision making, and strategic planning.
● Ideally at least five years of experience supporting the arts and/or education leaders with strategic decision making at the executive level (e.g. Boards, President, Provost, Executive Director, Deans, etc.) required.
● Experience in supporting planning, budgeting, student success, and assessment/accreditation projects.
● Experience operationalizing the use of data and data analytics.
● Familiarity with an array of technologies pertinent to data architecture and data analytics in higher education.
● Knowledge and understanding of organizational structure, workflow, and operating procedures in higher education.
● Demonstrated ability to synthesize disparate information of multiple types from multiple sources; ability to formulate strategies based upon this synthesis; ability to implement these strategies.
● Strong leadership and organization skills; proven ability to manage time and priorities, ability to manage complex projects and tasks with attention to detail; ability to effectively lead cross-functional teams.
● Ability to manage and transform organizational culture, to lead organizational development efforts and to engage in systems thinking.
● Strong oral and written communications skills; demonstrated ability to communicate effectively with colleagues with different areas and levels of technical expertise.
How to Apply
This position is available immediately. If you are interested, please follow the interfolio link to apply.
Equity & Diversity
California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking. Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.
CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.