Data Coordinator

Details

  • Position Category: Non-Academic
  • Position Title: Data Coordinator
  • School/Department: Enrollment Management
  • Reports To: Associate Director of Enrollment Management
  • Time: Full-Time
  • Appointment: Regular

Information & Responsibilities

Requirements

The Data Coordinator supports the data needs of all Enrollment Management Offices (Admissions, Financial Aid and Enrollment Management).

ESSENTIAL JOB FUNCTIONS:
•    Edits, codes and enters data per established protocol.
•    Runs reports and completes basic analysis.
•    Performs cleaning/formatting tasks of datasets.
•    Imports data into Admissions database from external sources.
•    Manages data reconciliation.
•    Resolves system duplicates and performs regular checks of Admissions and Financial Aid databases.
•    Monitors external communication flow, data input and mailing projects.
•    Oversees the daily import of data from Admissions database (Hobsons Connect) to Institute SIS (Ellucian Colleague).
•    Assists in development and maintains process documentation for Admissions, Financial Aid and Enrollment Management.
•    Troubleshoots systems issues from students, faculty, and staff, and elevates complex issues to manager for resolution.
•    Serves as a backup for reception desk in Financial Aid and Admissions Offices.
•    Provides administrative or event support as needed.
•    Other duties as assigned.

SKILLS/ABILITIES:
•    Solid understanding of databases and data procedures.
•    Excellent analytical thinking and troubleshooting skills.
•    Strong administrative, organizational, and time management abilities.
•    Willingness and ability to learn new programs.
•    Ability to work independently on data projects.
•    Detail oriented.
•    An optimistic attitude; friendly and outgoing personality.
•    Excellent verbal and written communication.
•    Ability to work successfully with others.
•    Ability to stay focused in a busy office environment.
•    Ability to maintain strict confidentiality

Qualifications

•    Bachelor’s degree preferred or equivalent work experience.
•    2-3 years of data entry or similar experience is required.
•    2-3 years of administration/coordination experience is preferred.
•    Advanced computer software knowledge: Google Apps Suite, Microsoft Office Suite (Word, Excel).
•    Experience using Colleague SIS preferred.

How to Apply

Position is available immediately.  If you are interested, please submit a cover letter and resume to enrollmentjobs@calarts.edu.  Please indicate in the subject line: Data Coordinator in order to be considered.

Equity & Diversity

CalArts is proud of its diverse student body and deeply committed to supporting the cultural and artistic aspirations of all its students. A commitment to increasing opportunities for low-income students and currently disenfranchised groups is necessary, as is the desire to work to support institutional goals of equity and diversity in an ongoing way. CalArts is an Equal Opportunity Employer (EOE). In our efforts to reach a diverse application pool, please follow the link to fill out an optional survey: http://www.surveymonkey.com/s/Eq_Div

Further Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.

TypeNon-Academic
School/DepartmentEnrollment Management
Reports ToAssociate Director of Enrollment Management
StatusFull-Time
AppointmentRegular
Requirements
The Data Coordinator supports the data needs of all Enrollment Management Offices (Admissions, Financial Aid and Enrollment Management).

ESSENTIAL JOB FUNCTIONS:
•    Edits, codes and enters data per established protocol.
•    Runs reports and completes basic analysis.
•    Performs cleaning/formatting tasks of datasets.
•    Imports data into Admissions database from external sources.
•    Manages data reconciliation.
•    Resolves system duplicates and performs regular checks of Admissions and Financial Aid databases.
•    Monitors external communication flow, data input and mailing projects.
•    Oversees the daily import of data from Admissions database (Hobsons Connect) to Institute SIS (Ellucian Colleague).
•    Assists in development and maintains process documentation for Admissions, Financial Aid and Enrollment Management.
•    Troubleshoots systems issues from students, faculty, and staff, and elevates complex issues to manager for resolution.
•    Serves as a backup for reception desk in Financial Aid and Admissions Offices.
•    Provides administrative or event support as needed.
•    Other duties as assigned.

SKILLS/ABILITIES:
•    Solid understanding of databases and data procedures.
•    Excellent analytical thinking and troubleshooting skills.
•    Strong administrative, organizational, and time management abilities.
•    Willingness and ability to learn new programs.
•    Ability to work independently on data projects.
•    Detail oriented.
•    An optimistic attitude; friendly and outgoing personality.
•    Excellent verbal and written communication.
•    Ability to work successfully with others.
•    Ability to stay focused in a busy office environment.
•    Ability to maintain strict confidentiality
Education and Experience
•    Bachelor’s degree preferred or equivalent work experience.
•    2-3 years of data entry or similar experience is required.
•    2-3 years of administration/coordination experience is preferred.
•    Advanced computer software knowledge: Google Apps Suite, Microsoft Office Suite (Word, Excel).
•    Experience using Colleague SIS preferred.
Instructions
Position is available immediately.  If you are interested, please submit a cover letter and resume to enrollmentjobs@calarts.edu.  Please indicate in the subject line: Data Coordinator in order to be considered.
Equity and Diversity

CalArts is proud of its diverse student body and deeply committed to supporting the cultural and artistic aspirations of all its students. A commitment to increasing opportunities for low-income students and currently disenfranchised groups is necessary, as is the desire to work to support institutional goals of equity and diversity in an ongoing way. CalArts is an Equal Opportunity Employer (EOE). In our efforts to reach a diverse application pool, please follow the link to fill out an optional survey: http://www.surveymonkey.com/s/Eq_Div

Additional Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.