Information & Responsibilities
Reporting to the Director of Admissions, the Admissions Recruitment & Review
Coordinator provides critical operational support to recruitment events and processes,
and is the primary team member responsible for planning and coordinating portfolio
reviews for all six schools, including all relevant setup and oversight in the Slate CRM
system. This position works closely with both the Admissions and Enrollment
Management staff, as well as Program Directors and Faculty Review Committees.
ESSENTIAL JOB FUNCTIONS:
Assist with recruitment event support, including submitting work orders, creating
signage, shipping materials, coordinating student workers, online Zoom webinar
Coordinate info sessions and, including scheduling coverage, booking rooms,
submitting work orders, coordinating staff, and building events in Slate and Zoom.
Register for external recruitment events on behalf of CalArts.
Coordinate with Admissions staff regarding event attendance, form questions, and
preparing and shipping materials to off-campus events.
Build online events in Slate and/or in exterior event platforms.
Maintain all recruitment activity and event details in shared Google Calendar and
Ensure that recruitment events are consistent across all platforms and Admissions
tools (Slate, Zoom, Google Calendar, Tracking Spreadsheets, etc.).
Hire, train, manage, schedule and supervise campus tour guides. Coordinate large
group special tours. Work with the Director of Admissions and Assistant Directors to
maintain the tour script.
As needed, represent the Institute at on-campus information sessions and give tours
of the Institute for groups and individuals; represent CalArts at some evening and
General admissions office support, including shared responsibility for reception desk
coverage and phone and email support.
Portfolio Review Management
Slate portfolio review support: faculty tech support, applicant portfolio tech support.
Maintain knowledge of each program’s review requirements and procedures.
Receive, log and process incoming physical and digital portfolios and audition
submissions (including updating applicant records).
Schedule faculty members for portfolio reviews; provide training as needed on how
to use the Slate Reader.
Maintain the review functionality and bin setup of the application for admission in
Prepare, track, and maintain applicant records for review.
Set-up multiple simultaneous reviews and attend some on-campus reviews.
Keep clear, detailed and accurate records of review results for applicants and
admissions counselors within the application.
Package and return physical portfolios to prospective students after review.
Responsible for the upkeep and simple repairs of audio-visual equipment.
Handle all correspondence and telephone calls regarding reviews and portfolio
Manage and schedule seasonal portfolio room assistants.
Excellent organizational, time management, and follow-up skills.
Ability to maintain strict confidentiality.
Strong office skills, including typing, office management, and customer service
Flexible and able to work with a wide variety of personalities.
Knowledge of contemporary visual and performing arts terminology preferred.
Ability to work evenings and weekends.
Ability to lift, carry and shelve items weighing up to 30 pounds.
Bachelor's degree preferred.
1-3 years working in higher education or an arts-organization.
Experience operating audio-visual equipment.
Experience with Technoloutions Slate CRM strongly preferred.
How to Apply
This position is available immediately. If you are interested, please follow the Interfolio link to apply.
Equity & Diversity
California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking. Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.
CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.