Jump to Navigation



Position Category: Non-Academic
Time: Part Time
Term of Employment:

Information & Responsibilities

This temporary position will assist the Admissions Reviews Coordinator with incoming student portfolios.  This position will work 6-7.5 hours per day based on the following schedule:

    November 24th – December 23rd (6 hours per day)
    January 5th – March 6th (7.5 hours per day)
    March 9th – March 13th (6 hours per day)


  • Retrieve mail from mailroom; quantities can be large.
  • Receive and log in portfolios.  Includes opening packages, tracking online submissions, sending proof of receipts and organizing portfolios.
  • Assist in running audio/visual presentations.
  • Re-package and return portfolios to applicants.
  • Answer telephones, alphabetical filing, data entry, and photocopying.


  • Excellent organizational skills and ability to be detail-oriented
  • Ability to take and follow directions
  • Ability to work with a broad range of personalities
  • Ability to work adaptably within a team
  • Ability to maintain confidentiality
  • Ability to push carts weighing up to 30 lbs. 
  • Computer experience with knowledge of data entry helpful


  • Experience with Microsoft Excel a plus
  • High school graduate or high school proficiency

How to Apply

This position is available beginning November 24, 2014 and will work through March 13, 2015; there will not be any work from December 24th through January 4th as the Institute is closed.  If you are interested, please submit a Cover Letter and Resume to dgivens@calarts.edu.  Please indicate in the subject line: Portfolio Assistant in order to be considered.   California Institute of the Arts is an Equal Opportunity Employer.

Equity & Diversity

CalArts is proud of its diverse student body and deeply committed to
supporting the cultural and artistic aspirations of all its students. A
commitment to increasing opportunities for low-income students and
currently disenfranchised groups is necessary, as is the desire to work
to support institutional goals of equity and diversity in an ongoing
way. CalArts is an Equal Opportunity Employer (EOE). In our efforts to reach a diverse application pool, please follow the link to fill out an optional survey: http://www.surveymonkey.com/s/Eq_Div

Further Information

CalArts has a multidisciplinary approach to its studies of the arts
through six schools: Art, Critical Studies, Dance, Film/Video, Music and
Theater. CalArts encourages students to explore and recognize the
complexity of the many aspects of the arts. It is supported by a
distinguished faculty of practicing artists and provides its Bachelor
and Master of Fine Arts students with the hands-on training and exposure
necessary for an artist's growth. CalArts was founded in 1961 and
opened in 1969 as the first institution of higher learning in the United
States specifically for students interested in the pursuit of degrees
in all areas of visual and performing arts.

Close Menu
Open Menu